Committee meetings

Meeting Date

10am on 17^th Sept 26

Location

Bowls Club House

Chair / Match Sec.

vacant

Ladies Captain

Jean Akehurst (JA)

y

Vice Chair

Ann Robinson (AR)

y

Ladies Vice Capt.

Pauline Crisp (PC)

Ap

Treasurer

Wendy Walker (WeW)

Ap

Men’s Captain

Brian Burt (BB)

y

Secretary

Roger Simmons (RS)

y

Men’s Vice Capt.

William Wheeler (WiW)

y

Membership Sec

Jenny Relf (JR)

y

Cttee Member

Tracy Wood (TW)

Ap

Green Keeper/ Safeguarding

John Wood (JW)

Ap

Cttee Member

Mary Smith (MS)

y

Cttee Member

Sandra Beal (SB)

y

2.

Previous mtg minutes – AR

•        Welcome

•        Agreement of the minutes of the meeting held on 24^th Aug 26.

3.

Matters arising

Covered in the agenda 

4.

Secretary – RS

Sussex AGM for Men’s and Women’s Section for the first Unified Annual General Meeting.

Venue: Popes Mead Bowling Club on Tuesday 24th November,2026 at 14:00 hours – (2pm).

This is the first meeting to be held under the new Joint Constitution and no officers/appointees have yet been it will be organised by the Officers of the current Joint Management Committee (4 men and 4 ladies).

Paperwork to be circulated three weeks prior to the mtg date.

5.

Match Sec. – vacant

•       Charity Drive (Children with Cancer) – TW organised for Thursday 24^th September.

•       New Fixtures Sec to be elected at AGM.

•       New season’s fixtures will all move by a week in accordance with Sussex directive.

6.

Treasurer –

WeW

•        End of year accounts to be provided at AGM.

•        Jean reported the bar had gone well – Jean was thanked for her hard work.

•        Mary reported the shop has also done well – Mary was thanked for her hard work.

7.

Captains – JA / BB

•        Nothing new as the season comes to a close

•        Discussion about Club Captain role and how the post holder can be the Men’s Captain or the Ladies Captain.

8.

Groundsman – JW

•        No report

•        It was noted the grounds contractor appeared to have cut the grass without a grass box. This has thrown cuttings all over the paths and windows, requiring a lot of cleaning up.

•        JW to be asked to have a word with the contractor.

9. 

Membership

Officer – JR

No report

10.

Safeguarding – JW

No report  

11.

Sports Club –

BB / WiW

Nothing new since last mtg.

12.

AOB – RS

Two proposals have been received to be tabled at the AGM.  AGM Proposal #1 

–  proposed by Jean Akehurst, seconded by Mary Smith and Ann

Robinson (Competition selection team)

It is proposed that – 3 days in the fixture programme are set aside for the Men’s Pairs, Mixed Pairs and Aussi Pairs so that the first 2 rounds can be played, leaving plenty of time to reach the finals.

 AGM Proposal #2 

–  proposed by George Ibbotson, seconded by Kate Ibbotson

It is proposed that – the club continues to allow members to wear white or navy blue bottoms when playing (all games).

Reason: on hot sunny days (of which it is forecast we will get more of) it is more comfortable to wear white rather than dark navy blue bottoms.

RS Additional information: The decision was made at the last AGM for the Club to move to blue bottoms over the period of a year, with the wearing of whites in non-league games until the end of the 2026 season. As the Rules stand, all members will move to blue bottoms for all League, Friendly and internal competitions from April 2027.

IMPORTANT REMINDER

AGM Committee Roles have been placed on the board for members to express an interest in a role they would like to be considered for.  The Club does not function without a Fixtures Secretary and a Chair – both positions being vacant and currently without any nominations. Can all members please consider if they feel able to support the Club. Appointment takes place at the AGM. Queries can be directed to RS before the AGM.

Date of next meeting

TBA by the next committee post AGM

Venue

Bowls Club House

Chair signature

Date