COMMITTEE MEETING MINUTES
These minutes are for member information only and should not be shared outside of the Club.
An edited version will be put on the website for external viewers.
Meeting Date3pm on 8th April 26LocationBowes House, Care UK
1. Attendance
Chair / Match Sec.Suzanne Cruse (SC)yLadies CaptainJean Akehurst (JA)yVice ChairAnn Robinson (AR)yLadies Vice Capt.Pauline Crisp (PC)ApTreasurerWendy Walker (WeW)yMen’s CaptainBrian Burt (BB)ySecretaryRoger Simmons (RS)yMen’s Vice Capt.William Wheeler (WiW)yMembership SecJenny Relf (JR)yCttee MemberTracy Wood (TW)yGreen Keeper/ SafeguardingJohn Wood (JW)yCttee MemberMary Smith (MS)yCttee MemberSandra Beal (SB)y
2.Previous mtg minutes – SCChair welcome, with thanks to Bowes House for the use of space.
Agreement of the minutes of the meeting held on 17th March 26.
3.Matters arising – SCActions covered elsewhere in the agenda.4.Secretary – RSRS to prepare Sussex Affiliation return and check with WeW before submission (after Open Day).
5.Match Secretary – SC- Sidley Martletts Open Triples invite received and to be added to the notice board.
– RS to circulate captain details to all Fixture Secretaries with a pdf version of the fixtures.
6.Treasurer –
7.Captains – JA / BB- Jo Winslett to umpire on Triples Day.
– Tea Rota to be produced ahead of Open Day.8.Groundsman – JWGreen – New growth coming through. All aspects ready to go.
Painting – Thanks to Peter H, Wendy and Alan for their time and efforts painting outside areas and refreshing the gent’s toilet.
Orchard grass and hedge being cut. Main path being jet washed.
3 internal water leaks found and repaired. Roof drips down to one.
Thanks to those who have helped with the ground works to get the club ready.9. Membership Officer – JRPromotional materials – received and distributed.
Hellingly Community Hub, Tesco, sponsors identified for flyers.
Open Day banners to be put up.
New member induction between 2pm-2.30pm on Open Day followed by roll-up with current members. Please can any members who would like to have a roll-up with our new members on Open Day at 2.30pm, please contact Jenny Relf or RS.
New members – shirts (£26.50 – cash or bank transfer) will be available to purchase on Open Day. Navy blue bottoms are available from Aceit (Found on the Bowls England website).
10.Safeguarding – JW- Club review of safeguarding policies to ensure all documents are current.
11.Sports Club – RS- Nothing to report12.AOB – SC
Open Day Food – members able to help provide sandwiches / cakes are asked to contact Jean please.
Open Day promotional banners to be displayed.
SC to produce Facebook advert for Open Day
New advertising banners arrived.
Enamel badge sourced. 4 colours 25mmx27mm. £7.45 each for a small batch of 50, £4.82 each for a batch of 100. Potential use for comp winners, tour visitors. Pennant for touring sides sourced – £120 for 20.
Top / gilet / fleece sourced with club jacquard. Discussion about colours – navy or white. White appeared to be more popular.
New flagpole pennant / flag 600mm x 1000mm discussed.
Open Day – one rink to be set up with length activity. Other rinks to be used for roll-ups. Name labels to be available for members to use to help new members. Committee members to be in club match dress.
Meeting closed at: 4:30pm
Date of next meeting2pm – Monday 18th
May 2026VenueBowls ClubhouseChair signatureDate